October 2008 Board Meeting

OREGON SWIMMING, INC
Board of Directors Regular Meeting
Wednesday, October 1, 2008
Multnomah Athletic Club, Portland, OR

 The meeting was called to order at 7:00 p.m. by Mark Rieniets, Chair.  Present were:  Jacki Allender, Stan Benson, Vicki Gordon, Jeff Gudman, Kyle Kimball, Judy L’Roy, Marilyn Loitz, Rod Lundgren, Bruce Ludwig, Bob McMillan, Gene Mielke, Skip Runkle, Sean Taylor, Coby Van Andel.

Minutes    Minutes from the June 4, 2008 meeting were approved as submitted.

Treasurer (Jacki Allender)    

M/S/P     Motion to accept the Year-to-Date written Treasurer’s report as presented.  Discussion was held on how to reduce the deficit for the current year. 

M/S/P     Motion to transfer monies into the General Fund from the Travel Endowment Fund—approximately $15,000 immediately which is available in cash reserves and approximately $15,000 in mid October from bonds which will come due. Also to pay 25% of the travel reimbursement that is owed now.  We will re-examine our position at the end of October.

REPORTS

Age Group (Vicki Gordon)    At convention, a “swimsuit” rule, effective May 2009, was passed which says that swimmers’ suits in 12 & U events may not extend past the shoulder or knee.  IMX extreme games will be in November and December with 11—14 as a target group.  An optional Senior Zone Meet, to be held during the first part of August, was approved.

Senior Report (Skip Runkle)    The Time Standards for Senior Sectionals were distributed.  Times are based on an average of the 64th place time from 3 years previous.  25 meter pool times will be added.

Coaches Report (Kyle Kimball)    The clinic for next week at mini-expo is all set up, and it is hoped that 50 to 60 coaches will attend.  There are a lot of different views on attending the zone meet in HI and on alternative meets some of the coaches

Athletes Representatives (Mailene Leslie, Sloan Storie)    No report.

Scheduling/Championship Site Selection (Mark Maxwell, Scott Kerr)    No report.      

Time Standards (Alex Nikitin)    Time standards were distributed.

Technical Planning (Jim Bowe)    No report. 

Website (Robbert van Andel)    No report.   

Safety Chair ( Jeanine Serrano)    Safety training will be held on Friday evening during mini-expo.

Camp Coordinator (Scott Kerr)    Speedo dropped the ball at the last minute in providing an athlete for mini-expo.  NIKE will be providing a replacement. 

Officials Committee (Bruce Ludwig)    Bob McMillan, Officials Chair elect was introduced and will officially start after HOD.    Bob has arranged for people to do the clinics at mini-expo. 

Disability Committee (Gene Mielke)   Items of legislation relating to Rule 105 passed at convention will make it easier for officials and swimmers.  The Diversity meet has been pushed back to 2009 and will be a select camp.  There is an issue with the athletes not indicating if they are from a non-Caucasian background on the registration form.  USA-S is really pushing outreach and diversity and it may soon be mandated that each zone and LSC has a chair for it on their board.  A detailed report will be given at the HoD.   

Office Manager/Registration (Coby van Andel)    The final membership figures for 2008 are: Athletes--4788 regular, 857 seasonal, 145 outreach for a total of 5790.  Non-athletes--71.  Clubs--72.  For 2009:  Athletes--13 regular; nonathlete--7; clubs--8. 

M/S/P     Motion to accept the following clubs which have been approved by USA-S.
                              Maverick Aquatics; Coach Sean Taylor
                              Nike Ninjas Swim Team; Coach Nina Munch
                              Salem Oregon Sharks; Coach Tim LaDuke
                              LaCamas Head Hunters; Coach Mark McBride
No nominations have yet been received for awards.

Sanctions Chair (Terry Johnson)    No report.

Awards Ceremony (Cheslah Barkdoll)    The awards ceremony will be Sunday, November 23 in Canby.

NTV Chair (Jacki Allender)    No report.

Records (Robbert van Andel)    No report.   . 

All-Star Team (Jeanine Serrano)    No report.  Shane Bennett has resigned as head zone coach.

OLD BUSINESS

Travel Policy Funding    This committee is stay in effect.  After HOD they are charged with reviewing all aspects of Tier I and II reimbursement. 

NEW BUSINESS

M/S/P     Motion to allow Jacki to dispose of a very old unusable computer that she acquired years ago from Marni.

2009 Budget    The first draft of the proposed 2009 Budget was reviewed.  Based on discussion and suggestions,  Jacki made several changes.  The Travel Endowment Fund also needs to be reviewed and discussed.

M/S/P    Motion to accept the proposed 2009 budget as amended.

2009 Zone Meet In Hawaii    Because of the high cost, a number of alternatives have been presented by several coaches.  The issue will be discussed by the coaches at mini-expo.

USA-S Convention    1) A task force will be working on changes to the model bylaws and developing new templates.  They will mostly involve hearings and appeals and items that will be taken out of bylaws and put back into rule book.  2) Information about  complying with COPPA (Children’s Online Privacy Protection) will be sent to board members.  3) Brandon Drawz was elected Junior Western Zone Coach.

Announcements/Adjournment

HOD will be October 12, 2008 at 9:00 a.m. in Salem, OR at Willamette University.

The next Board Meeting is November 5, 2008 at 7:00 p.m. at the Hilton in Eugene, OR.

M/S/P     Motion to adjourn at 8:40 p.m.

Respectfully submitted,

 

Marilyn Loitz, Recording Secretary