September Board Meeting

OREGON SWIMMING, INC. BOARD OF DIRECTORS
Regular Meeting
Multnomah Athletic Club, Portland, OR
September 2, 2009

The meeting was called to order at 7:05 p.m. by Mark Rieniets, General Chair. In attendance were: Jacki Allender, Stan Benson, Joe Dahl, Jeff Gudman, Tim Hamlet, Kyle Kimball, Judy L’Roy, Marilyn Loitz, Bruce Ludwig, Bob MacMillan, Gene Mielke, Coby van Andel.

Minutes The minutes from the July 1, 2009 meeting were approved as submitted.

Treasurer (Gene Mielke) Our financial position is good at this time.

M/S/P Motion to accept the Treasurer’s Income and Expense Report for January 1, 2009—August 31, 2009.

REPORTS

Age Group (Tim Hamlet) No report

Senior Report (Skip Runkle) No report

Coaches Report (Kyle Kimball) Kyle and Scott are still trying to get speakers for Mini-Expo. They hope to have Dave Salo and Katie Hoff. There will be an age-group question/answer forum with our OSI coaches. Awards nominations are due by September 29.

Athletes Representatives (Sloan Storie, Tori Simenec) No report

Scheduling/Championship Site Selection (Scott Kerr/Mark Maxwell) No report

Time Standards (Alex Nikitin) A question was raised: In light of the changes in swimsuits, are we going to adjust our time standards. It wasn’t felt that OSI had not been affected and that time standards should be left as they are.

Technical Planning (Jim Bowe) A written report was submitted presenting the following proposals: 1) The times that club swimmers post at the high school districts and state should count for OSI Top 5 and records. 2) The summer 11 & Over Championship Meet will score the consolation finals of the 15 and Over events. 3) All relays will be swum in prelims at the 11 & Over Championship Meet. Jim will be asked to put the proposals into legislative form. The coaches will be discussing these issues at their meeting at Mini-Expo.

Website (Robbert van Andel) No report

Safety Chair ( Jeanine Serrano) Safety Training for Coaches will be on Friday, October 2 during Mini-Expo. Jeff Gudman mentioned that in several places around country, a growing number of pools are requiring clubs who want pool access to have very high insurance coverage for sexual misconduct.

Camp Coordinator (Scott Kerr/Mark Maxwell) No report

Officials Committee (Bob McMillan) Following written report was submitted:

New training committee in place with Mark Rieniets as Chair

Trainers expiration dates suspended pending revisions to training system
No trainer clinic at mini-expo; instead the committee will meet and will use time at the referee recertification clinic for information sharing/gathering

OSI will move away from old referee’s meet report and use OTS instead

Meets will be set up in OTS by Bob MacMillan or a designee
Referees will enter officials who worked into the OTS following the meet
This will ensure OSI officials are tracked in the system, regardless of whether or not they plan to advance to N2 or N3

OTS now has an LSC component and I will work with the Officials Committee and Training Committee to determine whether or not we should implement, and assuming we will, how to best do this
OSI currently reimburses meet referee and admin referee at OSI championship meets up to $75 per night for lodging, when requested and supported by receipt. My understanding is this was implemented at an OSI meeting and the minutes from this meeting were lost.

M/S/P Officials’ Reimbursement – OSI shall reimburse the Meet Referee and, if applicable, the Administrative Referee for lodging expenses incurred at meets listed in {Article VIII, Section I, b. Meets}, subject to the following: 1) Officials seeking reimbursement shall notify the Officials Chair in writing prior to the meet and receive approval; 2) Officials seeking reimbursement shall submit receipts for reimbursement to the OSI office within 14 (fourteen) days of the conclusion of the meet; 3) Only actual lodging expenses based upon receipts submitted shall be reimbursed; 4) Maximum lodging reimbursement shall be $75 per day per official. (To be added to OSI standing rules where applicable.)
Bruce noted that his recertification letter for referee indicates that you must take a test for each of the certification levels. However, the online test for referees and starters are inclusive. Bob will get this information out.

Disability (Gene Mielke) There is a Diversity Clinic coming up. Since Gene is unable to attend, we will not be sending anyone. Gene gave a summary on a report to USA Swimming, “Constraints Impacting Minority Swimming Participation” by Irwin, Draper, Ryan, and Southall, University of Memphis. Some of the key statistics in it are: 1) Nine people drown each day in the U.S.; 2) In ethnically-diverse communities, the youth drowning rate is 2-3 times higher that the national average; 3) Nearly six out of ten African American and Hispanic/Latino children are unable to swim, nearly twice as many as their Caucasian counterparts; 4) The key indicator in this was not race, but family – Children from non-swimming households are eight times more likely to be at-risk of drowning; 5) While about 1/3 of white children from non-swimming families go on to learn to swim, less than 1/10 of children in non-swimming African American families don’t. By teaching these children, Make a Splash is breaking the cycle and creating generations of parents-to-be who will know who to swim.

Office Manager/Registration (Coby van Andel) The 2009 registration year has been closed. Membership figures for the year are: Athletes—Regular 5,298, Seasonal 921, Outreach 262 for a total of 6481; Non-athletes—835 total which included 215 coaches and 452 officials; Clubs—Regular 66, Seasonal 5; Organizations—2. Overall registration was up this year. USA-S reported an increase of 11.7% in membership.

USA-S convention registration packets have been distributed. All officials who need to recertify will get a personal letter. All HoD packets will include membership renewal forms. Mini-Expo clinics will be posted on the website. Coby needs the names of the presenters.

Sanctions Chair (Kathy Coddington) No report

Awards Ceremony (Cheslah Barkdoll) No report (The 2009 awards ceremony will be in Canby.)

NTV Chair (Jacki Allender The National High School Federation is adopting the same swimsuit rules as FINA. The new rule will be effective January 1, 2010. Mark received information about Division I NCAA meets that states that the referee must meet with each coach and an athlete rep prior to every meet and then sign off at the conclusion of the meet that all the suits adhered to the rule. This has not come up at the high school level as yet.

Records (Robbert van Andel) No report

All-Star Team (Shelly Rawding/Heather Thomas The following written report was submitted: The Zone meet in Hawaii was well organized, Oregon swimmers swam well, and it was a great experience for all those who went. Team Oregon set two zone relay records, and we finished in 3rd place as a team. The kids were great and besides being utterly exhausted from the fun day on Sunday, the week went very well. Huge thanks go to Heather Thomas for her hard work in organizing this trip, and in her positive attitude when anything did go awry. Oregon also had five officials working the meet, which I thought was a very good number of officials from our LSC.

Tim asked that we give Shelly a special thank you for the great job she did, especially in handling the last minute cancellation of the planned surfboard lessons for Sunday. A thank you letter will also be sent to Lars Bergstrom who flew to Hawaii and spent all day Sunday giving surfboard lessons to the team.

Heather is working on a detailed report of the trip.

OLD BUSINESS

M/S/P Motion that OSI does not reimbursement for a Junior National and a US Open meet in the same season.

HoD Bidding Committee No report

Newsletter Reinstatement Committee No report

Convention Votes Jeff Gudman, Jacki Allendar, Judy L’Roy and Coby van Andel have received at-large votes for USA-S convention. The Administration Chair vote has been assigned to Joe Dahl.

Banner Tim showed us the banner with the OSI mission statement on it. Miracle Signs of McMinnville donated it to us.

NEW BUSINESS

M/S/P Motion to accept the 2010 proposed budget as presented.

Baker City Baker City may be asking to move to Inland Empire. Technically they are part of OSI, but have always been registered in Snake River.

M/S/P Motion to waive the 30 days requirement for publishing of HoD legislation. It will be due in the office by 12 noon on September 10.

M/S/P Motion to adjourn at 8:52 p.m.

The next Board Meeting will be November 4, 2009 at 7:00 p.m. at the Multnomah Athletic Club in Portland.
House of Delegates will be October 4, 2009 at the Convention Center in Seaside.

Respectfully submitted,
Marilyn Loitz, Recording Secretary